Clan Duncan Society
(as of the
14th February 2005)
The name of
the Society shall be “Clan Duncan Society”.
The aims and
objects of the Society shall be to reunite all those with the name Duncan
and its variant spellings and promote continuance of the Clan as an
will provide opportunities for all members’ to develop kinship amongst one
another through various publications, meetings and electronic media such as
an online forum and variety of discussion groups. The genealogical histories
of individual Society members can be published on the Clan Society website
to aid, preserve and advance research and can be openly discussed on the
serves to promote recognition and a general awareness of the Clan and its
history to its members, outside bodies, the public here in Scotland, the UK
and overseas; through its presence at Highland Games, various advertisements
and the worldwide web. In providing education about the Clan and Scotland,
its history and its culture the Society promotes and protects the interests
of the Clan and its origins.
will endeavour to find a Clan Leader either through genealogical research or
by the raising of a derbfine to elect a commander and petition the Lord Lyon
King of Arms, Her Majesty the Queens official representative in Scotland for
3.1 A Member
of the Society is a person who holds paid up membership and holds a current
valid membership number.
of the Society shall be people interested in matters falling within the aims
and objects of the Society.
Society will maintain a “Clan Roll Call” of all those Kinsfolk lending
support to the Clan revival.
of the Society will automatically be added to the “Clan Roll Call”.
Committee shall not be obliged to accept an application for membership and
shall have the right to terminate the membership of any Member. The
Committee will endeavour to give a reason for the non acceptance of an
application or the termination of a membership.
Society may have, as well as the two categories of Member described above,
the following categories, namely:
appointments and honours recommended by the Committee for ratification at
the Annual General Meetings shall be for indefinite terms but without
prejudice to the right of the committee to terminate any membership at any
Fellowship may be conferred on any person in recognition of services
rendered to Clan Duncan generally as distinct from this Society in
Vice-Presidency or Honorary Membership may be conferred on any Member in
recognition of services rendered by him or her to the Society and on any
person whom the Society wishes to honour. Recommendations by the Committee
for Presidency, Vice-Presidency, or Honorary Membership shall be submitted
to every Member of the Society along with notification of the Annual General
Member, without the consent of the Committee, shall seek to advance any
cause or matter other than that of the Society by publicising his or her
membership of it.
Committee shall ensure that Members of the Society may have convenient
access to a reasonably up-to-date list of the names and addresses of all
business of the Society shall be managed by a Committee, which shall consist
of Officers and Elected Committee Members and may include others. A Quorum
shall consist of five, three of whom shall be Office Bearers.
shall be six Officer appointments, namely:-
It shall be
permissible for one Officer to hold two of these appointments at the same
time but the number of Officers shall be not less than Four.
4.3 At any
meeting of the Committee or of the Society where a decision has to be
reached by vote (and no other provision of this Constitution determines
otherwise), the proposition shall be carried by a simple majority of those
voting. The Chairman shall have a casting vote.
Committee Members shall number no fewer than three or more than five.
Officer and Elected Committee Member shall be elected at an Annual General
Meeting for a term of up to three years and shall be eligible for
re-election. A Committee Member who fails to attend three consecutive
meetings of the Committee either in electronic format or physical meeting
without due cause and notification will be deemed to have resigned from the
later than the 15th day of January in each year the Secretary shall send by
post or email to every Member of the Society a statement showing the
vacancies for Officers and Elected Committee Members which at that time can
be foreseen as bound to be available for filling at the next Annual General
Meeting; and the statement shall be accompanied by a nomination paper
covering every such vacancy.
4.7 To be
valid, a nomination shall be received by the Secretary by the 31st day of
March following, shall be in writing (whether or not on the form provided)
and shall be signed by the proposer, seconder and candidate, the last
signifying readiness to stand.
4.8 If the
number of candidates for any appointment necessitates a vote, a voting paper
showing the names of the candidates and the proposer and seconder of each
shall be sent to every Member of the Society with the notice of the Annual
Member of the Society, will have one vote. Voting may be either by post or
electronic format, in the case of postal votes using the envelope supplied
with the voting paper, which shall be opened at the Annual General Meeting,
or by bringing the voting paper to that Meeting.
in 4.6 to 4.9 above shall prevent an Annual General Meeting from filling any
vacancy for an Officer or Elected Committee Member which has not been
notified to all Members of the Society in accordance with 4.6 above because
the vacancy could not be foreseen by the Secretary when the statement was
4.11 On the
occurrence of a vacancy among the Officers causing their number to fall
below four, the Committee shall, and on the occurrence of the vacancy not
having that effect the Committee may, fill the vacancy by appointing until
the next Annual General Meeting any eligible Member of the Society.
there be a vacancy among the Elected Committee Members, the Committee may
fill it until the next Annual General Meeting by co-opting any eligible
Member of the Society. In the absence of any such vacancy the Committee may
co-opt until the next Annual General Meeting not more than three Members of
the Society whose qualifications enable them to make contributions of
special value to the Committee's work.
4.13 In the
determination of whether a Member of the Society is eligible to become a
member of the Committee, no account shall be taken of any part-year of
Committee service brought about through the exercise of the Committee's own
powers of appointment of co-option.
subscription shall be exigible from the President or from any
Vice-President, Fellow or Honorary Member. All Ordinary Members shall pay
such subscription as is from time to time decided by an Annual or Special
General Meeting. Any Member whose subscription is unpaid after one month
shall be entitled to have a written reminder sent to the Member's address
last known to the Society. Without prejudice to the right of the Committee
to terminate any membership at any time, any Member whose subscription is
still unpaid one month after the reminder shall, unless the Committee decide
otherwise, then cease to be a Member.
Annual General Meeting of the Society shall be held within two months after
the end of the financial year which shall end on the 31st March; at least 28
days before the date of the meeting, notice of it shall be sent to every
Member. The audited accounts of the Society for the preceding financial year
shall be presented by the Treasurer to the Annual General Meeting. Each
Annual General Meeting shall elect the Auditor for the Year then current.
Special General Meeting shall be called by the Secretary on the instruction
of the Committee or on the request in writing by two-thirds of the Members
of the Society. At least 28 days before the date of a Special General
Meeting notice of it shall be sent to every Member, together with all
explanation of the reasons for it.
Committee shall be the sole authority for the interpretation of the
Constitution may be changed only at an Annual General Meeting or Special
General Meeting and then only if the change is approved by at least
two-thirds of the Members present. Any Member of the Society who wishes to
propose a change to the Constitution shall send the proposal in writing to
the Secretary not less than 14 days before the date of the meeting at which
he or she wishes it to be discussed.
7.3 If the
Society should cease to function, any property and money remaining after the
settlement of all debts and charges against the Society shall he donated to
a charitable body devoted to the furtherance of the history and heritage in
Scotland, which failing, to the National Museums of Scotland or their